The very role of a court reporter is to act as the guardian of the record. Yet, this guardianship role doesn’t end once the transcript is produced. Instead, court reporters must continue protecting the record while it is stored. Reporters are tasked with preserving transcript files for seven years. Yet, many reporters choose to keep them indefinitely in case a client ever needs them. Due to this, reporters must not only be expert record keepers, but they must also be extremely familiar with digital security. This isn’t just a practical business matter; it’s also an ethical obligation for court reporters. According to the NCRA, court stenographers are required to maintain the confidentiality and security of information that is presented in a legal proceeding. This rule also covers the subsequent storage of transcripts and related information. In a sense, a reporter’s duty to protect the record doesn’t end.
Being Prepared We’ve all heard that you shouldn’t put all of your eggs in one basket. This also rings true when it comes to data security. The one main rule of data storage is to store multiple copies across different devices. This allows a reporter to continue having access to the files if one device fails. It can also provide access while on the go in case an emergency arises. Some reporters may choose to use reputable cloud storage services to meet this need. Other Aspects of Digital Security For a San Francisco court reporter, it’s vital to use secure passwords. This includes not repeating the same password for different accounts. If possible, two-factor authentication should also be employed. Finally, no reporter should be using a device that doesn’t have an anti-virus installed. Each of these considerations plays a vital role in modern data security.
How Agencies Can Help When a reporter works independently, he or she must undertake the above measures alone. Those who work with an agency have a little help. This is good news for clients. Most reporter agencies will receive and store all of the transcripts produced by their reporters. This means that enterprise-level data security solutions are in place. Agencies are also more likely to utilize a professional technical support team to assist in this process. This can make all the difference when dealing with a potential hacker. You Can’t Be Over-Protective The technology and tactics used by data thieves change day by day. Therefore, our court reporters in San Francisco take every precaution possible. Be cautious when opening unrecognized emails and staying away from untrusted websites. One never knows where the next breach may occur. If you are looking for a reporting agency that takes data security seriously, consider contacting Combs Reporting.